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If you don't already have moderator privileges and you would like to hold unofficial events at a WCA competition (A) or create an unofficial competition (B) or meetup (C), follow these steps:
A1. If you are holding unofficial events at a WCA competition, first you must wait until it's approved on the WCA website. Then you can click on Create new contest, enter the ID of the competition from the WCA website, select the WCA Competition contest type, and click Get WCA competition details.
A1.1. If you are holding unofficial events at one of the locations of a WCA competition with multiple locations, you must instead use the Competition contest type. The name must be set like this: [WCA competition name without the year] ([Location]) [Year] (e.g. FMC (Prague) 2024). The short name can be reasonably chosen, as long as it contains most of the same information. The contest ID must match the full CC contest name. The description must include links to both the WCA page and the location website (if applicable) at the top, using this Markdown template:
Unofficial events from **WCA COMPETITION NAME** (location **LOCATION**). For official events see the official [WCA competition page](link to WCA page). For information about this location see [the location page](link to location website).
A2. Edit the editable fields, if necessary. All users with moderator privileges who are listed as organizers on the contest page will have access to edit it and do data entry. Use the description input to add additional details, if necessary. The description supports Markdown syntax.
A3. Go to the Events tab and select all unofficial events and rounds you would like to hold. Please think this part through carefully, because it will not be possible to change the format for a round after the competition is approved without direct admin intervention. As such, changing formats is highly discouraged. You may add additional rounds after the contest is approved yourself if you have the time for it, but adding an event requires admin approval.
A4. Go to the Schedule tab and add all rounds to the schedule. You must first enter the rooms and then add the schedule activities with the correct room selected for each round. Custom activities can also be added (e.g. Lunch).
A5. Click Create Contest, open the competition page and make sure everything looks right. After you have done that, you will need to add a link to the newly-created competition to the WCA competition page. It is recommended to add that link and any relevant information to a dedicated "Unofficial Events" tab. Then wait for an admin to approve the competition, at which point it will become visible on the Contests page on the website. You may still edit some of the details after creation, if necessary.
A6. Make sure your contests follow the rules (while the results on Cubing Contests are considered unofficial, we still strive to ensure consistency and fairness). Keep in mind that scorecards must include the names of all participants for team events, but a signature from just one of the competitors on a team is enough. To assign groups, you can use the Unofficial Competition Groupifier.
A7. To do data entry, click Results on the moderator dashboard, select the event and round, and start entering results. The tooltips explain how to enter competitors and results. If you would like to add a competitor without a WCA ID, and they aren't already in the Cubing Contests database, you can add new competitors on the Add New Competitor page. You can access this page from the moderator dashboard or by selecting add new person when searching for a competitor in the competitor input. Data entry can be done entirely using the keyboard.
A8. Once you have entered all results and finished double-checking, click Finish on the moderator dashboard. Once an admin publishes the competition, the results will be included in the rankings.
B1. If you are holding an unofficial competition, you must use the Competition contest type and fill out the contest details manually. Both WCA events and unofficial events may be held at these kinds of competitions.
B2. The rest of the process is the same as for WCA competitions.
B3. Unofficial competitions are only allowed if they cannot reasonably be held as official WCA competitions. Please do not attempt to use Cubing Contests as a substitute for the WCA. Your competition may be rejected if it is deemed that it could be held as a WCA competition instead.
B3.1. On the day of the competition, make sure to take photos in accordance with rule U2.
C1. If you are holding a speedcuber meetup, select the Meetup contest type and fill out the meetup details.
C2. Instead of a schedule, meetups require a start time, and there is no end date, since meetups can only be one day long.
C3. The rest of the process is mostly the same as for WCA competitions.
C4. A brand new event may not be created for a meetup. Only competitions may hold a new event for the first time.